Terms & Conditions

1. Admission and Enrollment

1.1 Application Process

• All applications must be submitted with complete documentation
• Admission fee is non-refundable once paid
• False information in applications may result in admission cancellation
• The school reserves the right to accept or reject any application

1.2 Class Placement

• Students are placed based on age, academic level, and available space
• Class levels: Nursery (Baby, Middle, Top), Primary (P1-P6), Secondary (S1-S3)
• Transfer students must provide complete academic records
• Placement tests may be required for proper class assignment

2. Academic Policies

2.1 Attendance Requirements

• Students must maintain at least 85% attendance rate
• Absences must be reported to the school within 24 hours
• Medical certificates required for absences exceeding 3 days
• Excessive absences may result in academic probation

2.2 Academic Standards

• Students must maintain satisfactory academic progress
• Regular assessments and examinations are mandatory
• Academic support is available for struggling students
• Promotion to next level based on academic performance

3. Financial Obligations

3.1 Fee Structure

• Admission fee: RWF 5,000 (one-time, non-refundable)
• Tuition fees vary by level: Nursery (35,000), Primary (40,000), Secondary (45,000) annually
• Additional fees for uniforms, books, and examinations
• All fees are subject to annual review and adjustment

3.2 Payment Terms

• Fees are payable termly in advance
• Late payment may incur additional charges
• Students with outstanding fees may be suspended from classes
• Payment plans available for families in financial difficulty

4. Student Conduct

4.1 Behavioral Expectations

• Students must demonstrate Christian character and values
• Respect for teachers, staff, and fellow students is mandatory
• Bullying, harassment, or discrimination will not be tolerated
• Students must follow the school dress code and uniform policy

4.2 Disciplinary Actions

• Progressive discipline system: warning, detention, suspension, expulsion
• Serious misconduct may result in immediate suspension or expulsion
• Parents will be notified of all disciplinary actions
• Appeal process available for disciplinary decisions

5. Health and Safety

5.1 Health Requirements

• Current medical certificate required for enrollment
• Vaccination records must be up to date
• Students with medical conditions must inform the school
• Emergency contact information must be current

5.2 Safety Policies

• School premises are monitored for safety and security
• Visitors must register at the main office
• Emergency procedures are practiced regularly
• Students must follow all safety guidelines and instructions

6. Parent/Guardian Responsibilities

• Support the school's Christian mission and values
• Ensure timely payment of all fees and charges
• Attend parent-teacher conferences and school meetings
• Support their child's academic and spiritual development
• Communicate regularly with teachers and administration
• Ensure student attendance and punctuality
• Provide necessary school supplies and materials

7. School Rights and Policies

7.1 Administrative Rights

• Right to modify policies with reasonable notice
• Right to suspend or expel students for serious misconduct
• Right to refuse re-enrollment for academic or behavioral reasons
• Right to search student belongings if necessary for safety

7.2 Privacy and Records

• Student records are confidential and protected
• Parents have right to access their child's records
• Photos and videos may be used for school promotional purposes
• Personal information will not be shared without consent

8. Termination of Enrollment

8.1 Voluntary Withdrawal

• 30 days written notice required for withdrawal
• All outstanding fees must be paid before withdrawal
• Academic records will be provided upon request
• No refund of fees for partial terms

8.2 Involuntary Termination

• School may terminate enrollment for academic failure
• Serious misconduct may result in immediate termination
• Non-payment of fees may lead to enrollment termination
• Appeal process available for termination decisions

9. Legal and General Terms

• These terms are governed by the laws of Rwanda
• Disputes will be resolved through mediation or arbitration
• School is not liable for personal property loss or damage
• Force majeure events may affect school operations
• Terms may be updated annually with notice to parents
• Enrollment constitutes acceptance of these terms

10. Contact Information

For questions about these terms and conditions, please contact:

• School Administration: saintfrancoiscoll1@gmail.com
• Phone: +250 783 733 922
• Address: Sector Ruli, Cell Bariza, Gakenke District
• Director: Sister Vestine MANISHIMWE